Quote software for builders — packages, variations and clarity
Builders juggle labour gangs, materials deliveries, subcontractors and client changes. Quotes need readable structure so extras are not arguments later.
What goes wrong without a proper system
Rough notes, lost measurements, quote details buried in texts, extras agreed verbally — builder jobs move fast and admin usually happens late. That is where margin quietly disappears.
- No single thread from enquiry to payment
- Rewriting the same scope because it lived on paper
- Forgotten add-ons after a long day on the tools
One low-admin hub for the full job
Pro Quoter is not another bloated office CRM. It is built by a real tradesman for tradesmen who want customers, diary, measures, quotes, jobs, invoices, receipts, team handovers and follow-ups in one place.
Built for real-world signal, not perfect office WiFi — designed to keep you moving when the signal drops, save on-site, and sync when you are back online.
- Enquiry → measure → AI-assisted quote → send → book → invoice → records
- Send the right job details to the right person without WhatsApp chains and screenshots
- Templates and consistent pricing help you quote faster and protect margin
AI for wording — not for replacing your trade
Need help wording the quote? AI can help turn rough notes into something professional — quote descriptions, customer messages and follow-ups. AI-assisted: you stay in charge of price, scope and what gets sent.
How builders usually price work
Package stages for extensions; measured works for smaller jobs; prelims and waste as visible lines where needed.
- Define provisional sums
- Name nominated subcontractors assumptions
- Variation procedure in writing
Typical workflow (enquiry to paid)
Tender visit → breakdown quote → programme outline → contract acceptance → staged valuations if large → final account.
Estimate example (structure, not a price list)
Groundworks; shell; roof; first fix; second fix; externals; prelims; provisional sums for kitchens.
Invoice example — what to show
Staged applications or milestone invoices — mirror what the customer signed.
Materials tracking and markup
Account for waste on timber and sheet materials. Markup protects handling and offcuts.
Day rate, m² or hourly — what customers understand
Day rate gangs for open phases; fixed packages where drawings are solid.
Tax, CIS and records
CIS on labour you pay out; track deductions. Keep subcontractor statements straight.
Pain points this trade feels first
- Client-led design changes
- Weather delays
- Rising material spikes
- Cashflow on long jobs
FAQ
- How do builders handle provisional sums?
- Show best estimate, state it is subject to final invoice, and update when choices land — transparency beats surprises.