Turn WhatsApp Enquiries Into Professional Quotes
Most trade software starts with a blank form. ProQuoter starts with the enquiry you already have in WhatsApp. Copy the message in, capture the customer details and job scope, build the quote, and send a professional PDF — before the customer messages three other trades. Built for UK tradesmen who live on their phones, not at a desk.
Every enquiry arrives on WhatsApp. Most software ignores that.
Customer sends a WhatsApp message. You screenshot it, mentally note the job, drive home, open a spreadsheet, type the customer details again, and quote from memory. That is three hours of friction for a job that should take forty minutes.
Other software expects you to start from a blank customer record. ProQuoter expects you to start from the message you already have.
- Customer details buried in chat — retyped every time
- Job scope lost between WhatsApp and the quote
- Slow quotes lose work to whoever responds faster
- No single thread from first message to paid invoice
From WhatsApp enquiry to professional quote in minutes
- 1
Paste the enquiry
Copy the WhatsApp message into ProQuoter. Smart Capture helps pull out customer name, address and job scope — no retyping.
- 2
Capture the job details
Add site notes, measurements and photos. Everything stays on the job record — not scattered across apps.
- 3
Build the quote
Pull from your Price Book — m², day rate, materials, markup. Quote structure matches your trade.
- 4
Send a professional PDF
Customer gets a clean, branded quote on their phone. Via WhatsApp, SMS or email — wherever the conversation already is.
- 5
Job moves forward
Accepted quote flows to diary booking, then invoice, then payment and receipt. One thread start to finish.
Why UK tradesmen use ProQuoter for WhatsApp enquiries
Starts from the message you have
Not a blank form. Paste the enquiry and the job context is already there.
Quote on the phone
Mobile-first — built for van and site, not a desktop CRM.
One thread, start to finish
Enquiry → quote → diary → invoice → payment. Nothing gets lost between apps.
Looks professional fast
PDF beats a WhatsApp number every time. Customer sees you are serious.
Built by a tradesman
Not corporate SaaS with a mobile afterthought. Real trade workflows.
What WhatsApp quote software should actually do
| Feature | Why it matters for tradesmen |
|---|---|
| Starts from the enquiry message | No blank forms — you already have the job details in WhatsApp. |
| Mobile-first quote builder | You quote from the van, not a home office. |
| Price Book integration | Your rates applied consistently — no retyping line items. |
| Professional PDF output | WhatsApp share or email — customer gets something clear. |
| Full job thread | Quote accepted → booked → invoiced → paid in one place. |
| Works offline | Rural sites and new builds with no signal covered. |
The full WhatsApp-to-quote workflow
FAQ
- Does ProQuoter read my WhatsApp messages?
- No — ProQuoter does not access your WhatsApp account. You copy the enquiry message and paste it into ProQuoter. Smart Capture then helps you pull out the key details. Your WhatsApp stays private.
- How do I send the quote back on WhatsApp?
- ProQuoter generates a professional PDF. You share it via WhatsApp, SMS or email — the same way you already communicate. The PDF lives on the job record so you always have a copy.
- Does this work for all trades?
- Yes — tilers, plumbers, electricians, builders, bathroom fitters and more. The Price Book and quote structure flex to how your trade prices work.
- What happens after the quote is accepted?
- The accepted quote flows straight into the ProQuoter workflow — book a date in the diary, raise an invoice when the job is done, mark it paid and keep the record. One thread from first message to money in the bank.
- Is there a free trial?
- Yes — 14 days, full app, no credit card required. You can quote from your first WhatsApp enquiry on day one.