Gas engineer software — installs, service jobs and clear scope
Gas work is safety-critical and certification-heavy — your paperwork needs to match the quality of your work. A boiler quote that says 'supply and fit combi, £2,200' leaves out flue route, gas rate testing, inhibitor dose, commissioning, building control notification and the Benchmark completion document. Pro Quoter gives gas engineers a quote builder that covers scope, exclusions and certification expectations clearly — so the customer knows what they are paying for and you are not working for free on the stuff you forgot to mention. Built by a real tradesman. Simple, fast, useful.
Where gas engineer quotes create problems
Gas quotes lose money through scope gaps and verbal agreements that become assumed inclusions. Customer expects all radiators balanced as standard. You quoted swap-only. That argument costs you three hours and a reputation chip.
Example: boiler replacement quoted as 'like for like swap'. Customer's system has a magnetic filter that needs new bracket and repositioning — not in scope. Old flue route needs a new support and extra bends — not in scope. Inhibitor top-up and system flush — assumed. Two hundred pounds of extras absorbed because the quote was too brief.
- Flue route and fixings not itemised — extras become arguments
- System flush, inhibitor and commission not stated — free by default
- Building control and Gas Safe notification — cost and responsibility unclear
- Annual service and breakdown response — never written down
Gas engineer quote workflow in Pro Quoter
- 1
Survey with photos
Flue route, meter position, system condition, existing filter, radiator count — photos on the job record.
- 2
Quote by scope section
Boiler supply and fit, flue, controls, filter, flush, inhibitor, commission — each as a line.
- 3
State exclusions clearly
Radiator valve changes, TRVs, plumbing modifications — on the quote so nothing is assumed.
- 4
Certification and registration
Gas Safe registration, Building Control notification, Benchmark document — note who handles what.
- 5
Invoice same day where possible
Commission certificate ready — invoice from the job record before you leave.
Built for gas engineer work in the UK
Clear scope prevents arguments
Flue, controls, filter, flush, inhibitor — each on the quote so nothing is a freebie by default.
Certification notes on the job
Gas Safe number, commission date, Benchmark reference — documented, not memory.
Service and breakdown records
Return visits logged on the same customer record — history on tap when they call back.
Fast invoicing from the job
Commission done — invoice raised and sent before you close the van.
From flue to Benchmark — one job record
FAQ
- Can I quote boiler installs and annual service contracts separately?
- Yes — installs are one-off job records with full scope. Service contracts work as recurring job records tied to the same customer — visit dates, service report notes and invoice all on the same thread.
- How do I handle system flushes and inhibitor on the quote?
- Add them as explicit line items — PowerFlush (if applicable), magnetic inhibitor top-up, filter clean. State what is included so it is not assumed as a freebie. Customers who see the line understand the value.
- What about Gas Safe and Building Control notifications?
- Note certification responsibility on the quote — Gas Safe self-notification or third-party, Building Control if a new installation. Clear scope prevents the customer assuming you handle everything for free.
- Can I manage multiple service customers?
- Yes — each customer has their own record with job history, service dates and invoice records. Renewal reminders keep annual service customers returning without you maintaining a separate spreadsheet.