Software for builders who live on variations and extras
Extension quote in March. Customer moves a wall in April. Extra steels, extra labour, argument in August. Builders lose money when staged work, materials swings and verbal changes never hit the same record as the original quote. Pro Quoter links quotes, job stages, extras and invoices — labour and materials visible, changes documented. Built by a tradesman who knows site reality beats spreadsheet fantasy.
Builder jobs unravel in the gaps
Groundworks quoted loose. First fix agreed verbally. Customer supplies wrong windows — your lads stand down. You absorb a day because it was never on paper.
Example: garage conversion — quote excludes making good after plumber chase. You do it anyway to keep the job moving. Margin gone on a job you thought was won.
- Staged work with no clear quote per phase
- Labour and materials mixed in one lump sum
- Customer changes not signed off
- Subbie costs discovered at invoice time
How builders run jobs in Pro Quoter
- 1
Quote the scope
Groundworks, frame, roof, first fix — sections match how you price and programme.
- 2
Break stages if needed
Deposit, phase payments, clear line items — customer knows what each chunk is for.
- 3
Record changes
Extra steels, relocated door, additional radiators — variation before extra work.
- 4
Job and diary
Book stages, hand scope to lads without screenshot archaeology.
- 5
Invoice per stage or completion
Pull from quoted scope — less retyping, fewer missed extras.
Why small building firms use Pro Quoter
Labour and materials separated
Customer sees structure — you protect margin on supply and time.
Templates for typical jobs
Extension, loft, garage — start structured, adjust for site.
Job management without CRM bloat
Diary and scope linked — not a pipeline nobody on site opens.
Offline on rural sites
Save notes and progress when signal is useless; sync later.
Quotes that survive customer changes
FAQ
- Can I quote day rate and fixed price jobs?
- Yes — day rate for open-ended work, fixed sections for defined packages. Your Price Book holds both; you pick per job.
- How do I handle provisional sums?
- Line them clearly on the quote with wording on what triggers final price — customer approves the structure, not a mystery number.
- Suitable for one-man builders or small gangs?
- Built for both — sole traders quoting and invoicing fast, small teams handing job packs to lads without WhatsApp chains.
- Does it replace full project management software?
- It is quote-to-cash for typical small building work — not Primavera. If you need deep subcontractor portals, map that first. Most need clear quotes, changes and getting paid.