Your van is your office — ProQuoter keeps it organised
Your office is not a desk. It is the van between jobs, the driveway after a site visit, the car park while a customer asks for a price. ProQuoter is built for that — quote, book, invoice and track payment from wherever you are, without waiting until you get home.
Why running a trade business from the kitchen table does not work
Most tradesmen spend the day on-site, in the van or at a customer's door. By the time they get home, they are too tired to quote properly. So quotes go out late. Invoices are chased. Money waits.
The real problem is not laziness — it is the wrong tools. A van office for tradesmen needs to work on a phone, quickly, in a car park. Not on a desktop at 10pm.
- Quotes sitting in your head instead of in the customer's inbox
- Invoices written up two weeks after the job
- Job notes on scraps of paper or locked in WhatsApp
- Having to go home before anything gets sent
How tradesmen run the day from the van with ProQuoter
- 1
Capture the enquiry
Paste a WhatsApp message or type call notes — customer name, address and scope pulled out automatically.
- 2
Quote on-site or from the van
Your Price Book rates, clear line items and a professional PDF — ready before you drive away.
- 3
Book the job
Add it to the diary, set a start date, keep the customer thread attached.
- 4
Invoice when the job is done
Raise the invoice from the job, send the PDF by text or email, mark it paid when the money lands.
- 5
Track what is owed
See what is outstanding without a spreadsheet — no guessing, no chasing paperwork.
What you actually get with a proper van office
Less admin at home
Quote, book and invoice from the site or the van — evenings free for everything else.
Faster payment
Invoices sent the day of the job get paid faster than ones sent three weeks later.
Nothing lost in WhatsApp
Customer details, scope notes and job history in one thread — not six different apps.
Works everywhere
Offline mode means the van, a basement or a remote site — not just places with good signal.
What a van office app needs to do (and most do not)
| Requirement | Why it matters for tradesmen |
|---|---|
| Works fast on a phone | You are not carrying a laptop to a site visit. |
| Offline capable | Signal dies on estates, basements and rural jobs. |
| Quote to invoice in one thread | Retyping the same job twice loses time and margin. |
| Customer contact attached | No scrolling through WhatsApp to find a phone number. |
| Instant PDF send | Quote while the customer is still thinking about the price. |
Run the job from anywhere
FAQ
- Does ProQuoter work without internet?
- Yes — ProQuoter has offline mode built in. You can capture jobs, build quotes and view job records without signal. Everything syncs when you are back online. Useful on estates, basements or rural sites.
- Can I send invoices from my phone?
- Yes — raise the invoice from the job record, choose PDF or a link, and send it by text or email. No laptop needed. Most tradesmen send invoices the same day with ProQuoter.
- Is this the same as job management software?
- ProQuoter covers the full thread — from enquiry to paid. You can quote, book jobs to the diary, invoice and track payment, from any device. It is designed for tradesmen who need one app that handles the whole job, not four separate tools.
- Does it replace a spreadsheet?
- For most tradesmen yes — quotes, job records, invoices and paid records in one place. No formulas to break, no files to lose, no version from two years ago hiding in a folder.