Invoice software that starts from the job you already quoted
You did the work. The customer is happy. Then you sit down at 10pm and build an invoice from memory because the quote lived in one place and invoicing lived in another. Pro Quoter links invoices to the job and quote — line items, customer, site, scope. Built by a tradesman who wanted getting paid to take minutes, not another evening of admin.
Where invoicing goes wrong for trades
Forgotten extras. Wrong VAT treatment. Invoice sent late so payment slips. Cash jobs with no record when HMRC or your accountant asks.
Example: kitchen fit finished two weeks ago. Invoice still draft. Customer pays someone else first because your paperwork lagged. Invoice software should be fast enough to send when pride in the job is still warm.
- Retyping quote lines onto an invoice template
- No clear view of what is paid vs outstanding
- Variations not on the invoice the customer expects
- Records scattered when it is tax time
From approved quote to money in
- 1
Quote approved
Scope and line items already on the job — your starting point.
- 2
Add completion or variation
Final numbers match what you actually did — not what you vaguely remember.
- 3
Send invoice PDF
Professional layout. Customer knows what they are paying for.
- 4
Track paid
See outstanding without opening three apps or scrolling texts.
- 5
Records for tax
Job-linked history helps year-end — not a shoebox of guesses.
Invoicing that respects your evening
No retyping from quote
Customer, site and line items carry over — fix variations once.
Clear PDFs
Looks professional without hiring a designer for every invoice.
Cashflow visibility
Know what is outstanding before you take the next job on trust.
Part of the same hub
Quote, job, invoice, receipt — one thread for you and your accountant.
Invoice from the job record
FAQ
- Do I still need accounting software alongside Pro Quoter?
- It is strong for trade-led invoicing and job records. Many trades still use an accountant or accounting package for full books — Pro Quoter handles the quote-to-invoice thread on site and van.
- Can I invoice deposits and stage payments?
- Structure invoices to match how you contract — deposits, stages, final balance. Keep scope visible so customers are not surprised.
- VAT registered — can I handle VAT on invoices?
- Set up your invoicing to reflect how you trade. If you are VAT registered, make sure outputs match your accountant’s expectations — we keep the workflow simple; you keep compliance right.