What software do self-employed trades use?

Most use a mix until they commit to one job-led system: quoting, diary, invoicing and expenses together. The goal is fewer places to look, not more features you never touch.

Is this a CRM or job management software?

Both — but job-led, not contact-led. Customer history lives next to the job, quote and invoice. You do not need a pipeline stage or a lead score. You need to know what was quoted, what is booked and what is unpaid.

Can small teams use Pro Quoter?

Yes — Pro plan supports 2 users (sole trader plus office admin or business partner). Team plan is unlimited users with shared diary, job allocation and team scheduling. Start Solo, upgrade as the crew grows.

How much does trade business software cost?

ProQuoter runs on a simple monthly plan after a 14-day free trial — Solo for a sole trader, Pro for a couple of users, and Team for unlimited users as the crew grows. One price covers quoting, jobs, diary, invoicing and records. See the plans page for current pricing.

Will this replace my accountant?

No — and it should not try to. ProQuoter keeps your income, expenses and records tidy and next to the job, so your accountant gets clean structure instead of a January shoebox. You still get proper tax advice from a person; the app just makes their work, and yours, easier.

Trade business software — one hub, not ten apps

The average sole trader runs the business across messages, camera rolls, calendar reminders and a bank app. Pro Quoter is a low-admin business hub for tradesmen: one place from enquiry to final payment — with team-ready handovers when you are not a one-van band anymore. Not a bloated CRM built for office managers.

What “trade business software” should cover

Customers, diary, measures, quotes, jobs, invoices, receipts, follow-ups and a clear overview. Anything that cannot work on mobile is a liability.

Customer history
Quote → job → invoice thread
Diary that matches reality
Team handovers without WhatsApp novels

Why trades outgrow generic small-business CRMs

CRMs love pipelines. Trades live in sites, variations, materials returns and snagging. You need job-led tools — and wording help when you hate typing, not another dashboard.

Built for real-world signal

Designed to keep you moving when the signal drops: save on-site, sync when you are back online. Built for vans, rural jobs and half-finished rooms — not perfect office WiFi.

Job handovers without the WhatsApp novel

When more than one person touches a job — a second van, a mate who tiles while you plumb, an office contact who invoices — the handover information needs to live somewhere that is not a 47-message WhatsApp chain.

Pro Quoter keeps job notes, scope, customer details and diary dates on the job record. Whoever picks up the thread next sees the same information you saw when you visited the site.

Scope visible to anyone who opens the job — no re-explaining the brief
Site photos on the record — damage before you started, access constraints, material spec
Diary dates and customer contact attached — no searching for a phone number at 7am

From enquiry to paid — one connected thread

The full list: capture the enquiry, save measures and photos on-site, quote with your own rates, book the job, do the work, invoice, track payment, keep records. If any of those steps live in a different place, the gaps cost you time and money.

When you compare options, look for: mobile-first quoting, measurements saved with the job, diary linkage, clean PDFs, invoice handoff, and records you can trust. Ask whether it still works when site signal is rubbish — save on-site, sync when you are back online. Spreadsheets break when you are busy; a proper trade hub keeps the thread from first message to paid without CRM bloat.

Moving off spreadsheets, notebooks and five apps

You do not have to rebuild your whole business in a weekend. The trades who switch successfully start with one thread — quote the next job in the app, book it in the diary, invoice it from the same record — and let the old spreadsheet die quietly.

Your prices come with you: put your common rates into the Price Book once and every future quote pulls from them. Nothing is locked away — you still set the numbers, the wording and the markups. The app just stops you retyping them at 10pm.

Start with one job end-to-end, not a full data migration
Your rates live in one Price Book, used on every quote
Customer, quote, job and invoice on one record — no app-hopping

FAQ

What software do self-employed trades use?: Most use a mix until they commit to one job-led system: quoting, diary, invoicing and expenses together. The goal is fewer places to look, not more features you never touch.
Is this a CRM or job management software?: Both — but job-led, not contact-led. Customer history lives next to the job, quote and invoice. You do not need a pipeline stage or a lead score. You need to know what was quoted, what is booked and what is unpaid.
Can small teams use Pro Quoter?: Yes — Pro plan supports 2 users (sole trader plus office admin or business partner). Team plan is unlimited users with shared diary, job allocation and team scheduling. Start Solo, upgrade as the crew grows.
How much does trade business software cost?: ProQuoter runs on a simple monthly plan after a 14-day free trial — Solo for a sole trader, Pro for a couple of users, and Team for unlimited users as the crew grows. One price covers quoting, jobs, diary, invoicing and records. See the plans page for current pricing.
Will this replace my accountant?: No — and it should not try to. ProQuoter keeps your income, expenses and records tidy and next to the job, so your accountant gets clean structure instead of a January shoebox. You still get proper tax advice from a person; the app just makes their work, and yours, easier.