WhatsApp Quoting App for Builders
Building enquiries land on WhatsApp every week — extensions, loft conversions, kitchen knockthroughs, full refurbs. Customer messages you and wants a ballpark by the weekend. ProQuoter is a WhatsApp quoting app built for builders: paste the enquiry, scope the works by stage, and send a professional PDF that covers what is included and what is not — before they go with someone who looked more organised. Part of the ProQuoter WhatsApp quote software for builders.
Big building jobs need a proper written quote — not a WhatsApp number
Extension enquiry on WhatsApp. You send a rough number. Twelve weeks later the customer disputes what was in the price, wants variation costs waived, and argues about groundwork contingencies nobody wrote down.
For building work especially, a written quote protects your business. A detailed scope stops the 'I thought that was included' argument — before it starts.
- Multi-stage jobs with scope agreed across three message threads
- No written record of what is included or excluded
- Variations swallowed because nothing was documented
- Quote abandoned on the laptop — customer moved on
Builder WhatsApp-to-quote workflow
- 1
Enquiry pasted in
Extension, renovation, knockthrough — customer message becomes a job.
- 2
Site visit notes added
Foundations, access, materials, structural elements — saved to the record.
- 3
Build the staged quote
Strip, groundworks, structure, first fix, second fix, finishing — your rates.
- 4
Send the PDF
Multi-section quote with inclusions and exclusions clearly written.
- 5
Variations documented
Changes added to the job record — invoiced correctly, no arguments.
Built for how builders manage complex jobs
Multi-stage quote structure
Section by section — groundworks, structure, finishing — each priced.
Exclusions in writing
What is not included is as important as what is.
Variations tracked
Customer-requested changes documented on the job — invoiced correctly.
Photo evidence on the quote
Site condition, access, existing structure — attached to scope.
Invoice from agreed scope
Stage payments or full invoice from the quoted job — no retyping.
Extension or renovation — quote fast, invoice correctly
FAQ
- Can I quote extensions with separate stages?
- Yes — structure quotes by stage with separate headings, line items and totals. Each stage can have its own scope and exclusion notes.
- How do I handle variation orders?
- Add variation notes and costs to the job record. They sit against the original quote — you see what changed and invoice correctly.
- Can I use it for groundwork and drainage quoting?
- Yes — add groundworks, drainage and groundwork contingency as separate sections in the quote builder.